Stoneledger Job Profit · for builders and contractors
Track costs, variations, CIS, retentions, profit and expected cash - all in one clear view. Beside Xero, QuickBooks, Sage or a spreadsheet, not instead of them.
Works from the receipts, bills and invoices you already have. It never asks for your accounting software's password.
Job 104 · a kitchen extension · made-up figures
Why they are different
Click it. Each one opens to what it is about.
Why jobs surprise you
A steel beam upgraded at building control's request, a week more labour, a skip you did not plan for. Each is small; together they turn a 17% job into a 10% one - and you only find out when the last invoice is paid.
A customer paying late, retention held for months, the next stage not due for weeks: a job can make money on paper and still have you paying suppliers and wages out of your own account.
CIS taken off you is tax paid early, not a cost. CIS you take off a subcontractor is theirs, not a saving. Retention is money late, not money lost. Get any of them wrong and every figure after it is wrong too.
See inside
Click a screen to see it larger - or open the sample job yourself, on this device, with no account.
An example job · made-up figures
| The contract | £46,500.00 |
|---|---|
| Bi-fold doors, approved | £3,200.00 |
| Forecast final revenue | £49,700.00 |
| Quartz worktops, waiting for an answer | not counted |
The £1,850.00 variation still waiting is shown apart, with what approving it would do: £5,919.46 profit, 11.5%.
| Spent so far - bills paid or not | £36,710.54 |
|---|---|
| Ordered, not yet billed | £4,350.00 |
| Still to spend to finish | £3,370.00 |
| Forecast final cost | £44,430.54 |
Quoted at £8,050.00 profit (17.3%) on an estimate of £38,450.00. Now: £5,269.46, 10.6% - and every pound of the difference opens to the record behind it.
Profit vs Cash
Job 104 should make £5,269.46. Today it is £12,836.04 out of pocket. Job Profit says exactly why - every line is money that has not moved yet, or has moved early, and together they add up to the cash.
| Profit earned on the work done so far | £4,353.87 |
|---|---|
| Work done, not yet invoiced | -£13,164.41 |
| Invoiced, still to be paid to you | -£13,252.50 |
| Retention your customer is holding | -£1,395.00 |
| Bills you have not paid yet | +£8,454.00 |
| Retention you hold from subcontractors | +£210.00 |
| VAT not yet paid over | +£1,958.00 |
| Cash so far | -£12,836.04 |
Labour and materials
A bricklayer on £19.50 an hour costs the business more than that: employer's National Insurance, pension and holiday pay on top - £23.79 an hour in the sample. Job 104's 490 hours come to £10,320.54 against a £9,800.00 budget, and a pay rise never rewrites the hours already worked.
One merchant's bill split between two sites; padstones sent back for a credit; an order for the doors counted as committed until it is billed, then moved to spent - never both. Every part adds back to the bill it came from.
Let the budget say what is left, or put in what you know: £1,200 more labour, £640 of plastering sundries. The forecast is spent, plus ordered, plus still to spend - and the original estimate stays as it was.
CIS and retention
| Subcontractor | Their cost | CIS | Retention held |
|---|---|---|---|
| Groundworks, verified - 20% | £3,600.00 | £640.00 | - |
| Electrician, verified - 20% | £2,500.00 | £351.50 | £125.00 |
| Plumber, gross status - 0% | £1,700.00 | £0.00 | £85.00 |
The job's cost is the whole £7,800.00. The CIS you take off is theirs, paid to HMRC for them - never a saving on the job. And it is taken on labour only, never on materials.
On a job for a CIS contractor, Job Profit works the deduction on your invoices too - by payment, the way the statements are made up.
Variations and forecasting
What changes, what it adds to the price, what it adds to your costs. Draft, submitted, awaiting an answer, approved, rejected - each step kept.
Pending variations are shown apart, never as revenue: "if it is approved, the job makes £5,919.46, 11.5%".
Materials up 10%, 40 more hours, retention three months late, the customer 30 days late: the profit and the cash, side by side - and your real records untouched.
On site
Job Profit is made for a phone first: the Add button is always there - something you spent, with a photo of the receipt; hours worked, for a day or the whole week; a payment from the customer; a variation as it is asked for. Then the job's profit and its cash, on the same screen.
Xero, QuickBooks, Sage and spreadsheets
Job Profit reads the bills and invoices Xero, QuickBooks and Sage export, in CSV or Excel, and any spreadsheet with similar columns. A column naming the job - job, project, class, tracking or site - puts each line on its job; the same file brought in twice adds nothing, a line changed since is said and never applied, and a whole import can be undone.
It never writes anything back to your accounting software, and never asks for its password.
Job Profit or Stoneledger
| What you need | Job Profit | Stoneledger |
|---|---|---|
| Your accounting software | Keep Xero, QuickBooks, Sage or a spreadsheet | Stoneledger is your accounting software |
| Job by job profit, budgets and forecasts | Yes | Job references on its records |
| Profit against cash, retention, variations, what if | Yes | Retention on CIS invoices |
| CIS figures on both sides | Yes, by the same engine | Yes, with statements and CIS300 returns |
| VAT returns, Self Assessment, Making Tax Digital | Stay with your software | Yes |
| Price | £10 a month or £80 a year | £8 a month or £50 a year |
Job Profit's records are Stoneledger's own - the same invoices, bills, payments and CIS - so your accountant can read them, and nothing is kept twice. Need CIS300 returns and statements as well? See the CIS Companion.
Pricing
Monthly
£10 a month
Everything in Job Profit, for as many jobs as you run.
For the whole year
Yearly
£80 a year
A third less than paying monthly
The same, paid once for the year.
Start with 30 days free, no card - choose monthly or yearly before it ends, or simply stop. No VAT to add: Stoneledger is not registered for VAT.
Questions
No. Job Profit works beside them: your accounts stay where they are, and Job Profit does the job costing - from the receipts, bills and invoices you put in on site, or the files your software exports.
No. Job Profit is sold on its own. Its records are Stoneledger's own kind, so if you ever move your whole books to Stoneledger, nothing has to be typed in twice.
Because money arrives later than it is earned and leaves before it is spent: stage payments not yet due, customers paying late, retention held back, CIS taken off. Profit vs Cash lists every one of those, job by job, and they add up to the difference.
No. CIS taken off you is tax paid early, which comes back through your tax return. CIS you take off a subcontractor is theirs, paid to HMRC for them. Job Profit keeps both out of the job's costs and shows them in the cash.
No. Job Profit works out the CIS on each job with Stoneledger's CIS engine; it does not send CIS300 returns. The CIS Companion and Stoneledger prepare those.
Not yet. Today you export your bills or invoices and bring the file in. A live connection needs Stoneledger's own app registered with Xero, which has not been started; the same goes for QuickBooks and Sage.
Yes - it is made for a phone first. Costs, hours, payments and variations take a few taps, with a photo of the receipt.
Choose monthly or yearly to carry on, with every job kept. No card is asked for at the start, so if you do nothing, nothing is charged.
No. Job Profit applies the rules to the records you put in and shows how every figure is worked out, so you and your accountant can check it.
Open the sample job in a minute, or start with your own. 30 days free, no card.
Xero, QuickBooks and Sage are trademarks of their owners. Stoneledger is independent and not affiliated with, endorsed by or a partner of any of them; Job Profit reads the files they let you export.
